Fix the Inbox part 4:Rules

Managing Your E-mail Inbox: Redirect Messages with Rules

You can also create rules that send messages into file folders automatically, advises Duncan. For example, if you receive a newsletter on Tuesday that you don’t have time to read until Friday, have it automatically filed. You can do this by setting up a rule. In Outlook, you’re able to create rules to do the following things:

•    Move messages from one source to a folder. This option allows you to move messages that come from a specific sender or distribution list into a file that you select.

•    Move messages with specific words in the subject to a folder. This option, for example, allows you to redirect all the messages with the words “invoice” in the subject line directly to the invoice file.

•    Move messages sent to a distribution list to a folder. This option allows you to file messages you’ve sent to a specific person or distribution list to a file that you select.

•    Delete a conversation. This option allows you to delete any incoming message with the words “great deal,” for example, automatically.

•    Flag messages from someone with a colored flag. This option allows you to flag any message from a specific sender, such as your sales manager, with a specific color

Excerpt:Inc.